Why are Job Descriptions important?
It is in the best interest of companies to have complete job descriptions for all positions. Here are some reasons why:
1. Serves as a reference guide for determining comparable industry salaries
2. Helps maximize dollars spent on employee compensation for the position by ensuring experience, and skills needed for the job, are detailed and matched to prospective applicants.
3. Functions as a foundation for developing interview questions
4. Details information about the position that can be incorporated into “help wanted” ads
5. Discourages employees from refusing to do something because “it is not my job.”
6. Provides a basis for employee reviews, salary increases, setting goals, and growth paths.
7. Serves as legal documentation that can be useful in the event an employee files a termination or discrimination lawsuit against the company.
8. Provides the opportunity for applicants to determine if the job fits their expectations, experience and skills.
What to include in a job description:
1. Job Title: Clarifies the position, job title, and rank or level (if applicable)
2. Salary Range: List starting salary, mid-range, and high (maximum salary for the position. Include information about how employees may be eligible for additional compensation (i.e. sales commissions, performance bonuses, annual raises, etc.)
3. Statement of Purpose and Objective: A general statement, summarizing tin three or four sentences, the purpose or objective of the position,
4. Job Description: A detailed list of specific duties and tasks in their order of significance (the most important duties should appear at the top of the list). This list should cover every activity that will take 5% or more of the employee’s time and include any accountability the employee may have for meeting certain objectives.
5. Description of Reporting Structure: This section provides a detailed description of any and all roles the employee will hold. This should include their own supervisory roles (if any) as well as who they are subordinate to directly and indirectly. If the employee is to work with other employees or departments include that information as well.
6. Experience and Skills: Be as specific as possible when detailing the experience and skills required to perform the job. For example, if the position requires the use of a computer, list the type of software or hardware used to perform the job.
7. Description of Ideal Candidate: Detail other strengths needed to perform the job such as “ability to work with tight deadlines and multiple bosses.”
8. Work Location and Schedule: List the physical location of the job, the days and hours of the position, and include any potential overtime that may be required to perform the job.
9. “And Other Duties as Assigned.” This is an important feature to include in every job description.
Source: Women In Business