Office Administrator
Hours of Operation
Monday – Friday
8:00 AM – 5:00 PM
General Work Description:
- Participate in and contribute to ongoing systems development, maintain company records
- Telephone reception and contacting client’s or prospective clients as needed
- Follow Development plan as defined by your Manager
- Participate in production, organization, storage and distribution of company information
- Ensure company facilities are organized, presentable, and ready for use at all times
- Maintain conference room calendar
- Prepare facility for client meetings, presentations, and seminars
- Provide input and assistance to other staff members
- Learn all company services, products, processes and systems
- Entering, accessing and retrieval of information via computer
- Using software such as; Microsoft Outlook, Word, Power-Point, and Excel Quick-books, ACT, Survey – Monkey, Constant Contact, ad company software, websites and portals
- Maintain product and office supply inventory
- Process client and vendor payments; enter invoices and processing accounts payable
- Maintain and oversee office equipment and office technology, at times working with vendor companies for both quick solutions and long-term support
- Assist in booking travel and making lodging reservations
- Assist in the organization and processing of company events and seminars
- Prepare client contracts and documents and processing client agreement or termination information
- Prepare prospective client packets and presentations
- Process company mailings and packages
- Other work as needed to support the company in achieving its goals
NOTE: ACT experience and Strong Database experience is a PLUS.